Time management is essential for greater productivity, as we saw in our previous article on habits to be more productive, it is essential to develop good habits to achieve our goals and objectives. Below we share some ideas that will help us better organize our time and therefore be more productive.
Write down everything we do
It is advisable to keep an agenda (either physical or electronic) to write down everything we do: our thoughts, conversations and all the activities we do during the day (or the week) in addition to writing down the time spent for each activity, this will help us a: remember the most important things, better order our ideas and know how much time we invest in each activity.
Assign times to important activities
Any activity or conversation that is important must have an allotted time. It is very important to schedule appointments “with ourselves” and create blocks of time for thoughts, conversations and actions of high priority, setting limits, that is, knowing when each activity begins and ends, for example if we are going to plan what we will do the day In the morning, we must assign a specific “planning” time (example from 10 pm to 10:30 pm) or if we are going to have a meeting with someone we must assign a start and end time (example from 6:00 pm to 6 : 30 pm).
Schedule also interruptions
At this particular point we do not talk about “unforeseen” activities, but about taking time to disconnect from what we do and rest. We have already talked about how important rest is to achieve success and that our body “is not a machine” and that it also needs those spaces completely “disconnected” from the routine, whether to sleep, play sports, give a walk, go out with friends, etc. For example, we can go out every Saturday night with our friends, plan a time to “chat” on social networks from 9:00 pm to 9:30 pm, we can do sports from 7 am to 8 am, we can schedule to play video games (or watch our favorite series) from 10 pm to 10:30 pm.
Always plan at the beginning of the day
One of the habits that successful entrepreneurs have before going to sleep is to plan what they will do the next day, it is also a good idea that every day we take the first 30 minutes to review those activities we planned the night before and see, with more calm, what we will really do and in what order, this will help us organize ourselves better and make the most of our day.
Define the results we hope to obtain “before” each task
A good advice is to take 5 minutes “before” each task or conversation / meeting to decide what result we hope to obtain, that way we will be “focused” and with a clear objective. Likewise, we should also take 5 minutes “after” to check if we got the result we expected or if we have to try again, identifying what needs to be improved.
Set limits for other distractions
If we have something urgent to finish, it is good that we isolate ourselves from things that can distract us, this can be done by placing a “do not disturb” sign at the office door, disconnecting from WhatsApp, mail and social networks by time in which we need to be focused, also avoiding phone calls and visits from other people while we do what we have pending, that way we will not only finish our scheduled activities, but we will do them in a shorter time.
Don’t get frustrated if there is anything left for the next day
They say that 20% of our thoughts, conversations and activities produce 80% of our expected results, however, this does not mean that if we do not meet that 100% we are doing it wrong, it means that there are tasks that are longer and that will require more time, and therefore cannot be done in a single day, which is why it is recommended to identify and postpone them (or divide them) in such a way that they can be finished without causing stress or in a more realistic time.
What do you think about this topic? Do you have any other ideas to better organize time?
If you want more information, you can contact us or write your question at the bottom (comments section).
Rawpixel image via Freepik.es under a creative commons license.